Small Business Collaboration: Best Tools and Strategies for Remote Teams

Small Business Corner

Posted In: Culture, ,   By: EmilyKate Lorenz

17th February, 2023     0

The growth of remote work has brought new challenges to small businesses. With teams working from different locations, effective collaboration and communication can be challenging. However, by using the right tools and strategies, small businesses can build successful remote teams. At Hierographx, we understand the importance of small business collaboration and have the experience to help businesses implement effective remote collaboration strategies. In this article, we'll explore the best tools and strategies for small business collaboration in remote teams.


Communication Tools

Effective communication is crucial for successful collaboration. Several tools can help remote teams communicate effectively. Some of the most popular tools for remote team communication include:

  • Slack

  • ZoomMicrosoft Teams

  • WhatsApp

  • Google Business Suite


Project Management Tools

Project management tools help remote teams stay organized and manage their workload efficiently. These tools allow teams to track progress, delegate tasks, and collaborate on projects in real-time. The following are popular project management tools:

  • Trello: A visual project management tool that uses boards, cards, and lists to organize tasks and projects.

  • Asana: A comprehensive project management tool that offers a wide range of features, including task management, project tracking, and team collaboration. This is what we use for project tracking at Hiero - it can take a little time to get used to but in the long run we love it!

  • Basecamp: A project management and team collaboration tool that provides features such as to-do lists, calendars, and messaging.


Cloud Storage

Cloud storage enables remote teams to access files and documents from anywhere, making collaboration more efficient. Cloud storage services such as Google Drive and Dropbox enable teams to share and collaborate on files and documents in real-time.


Time-Tracking Tools

Time-tracking tools help remote teams manage their time effectively and increase productivity. These tools enable teams to track time spent on specific tasks and projects, making it easier to allocate resources and prioritize work. Some popular time-tracking tools include:

  • Toggl: A time-tracking tool that allows teams to track time spent on different tasks and projects.

  • Harvest: A time-tracking tool that also includes features such as project management, invoicing, and reporting.


Best Practices for Small Business Collaboration in Remote Teams

Define Clear Roles and Responsibilities

Clear roles and responsibilities are essential in remote teams to avoid confusion and improve collaboration. Each team member should understand their specific responsibilities and how they contribute to the project's success.


Set Clear Goals and Deadlines

Clear goals and deadlines help remote teams stay focused and motivated. Goals should be specific, measurable, and achievable, and deadlines should be realistic and clearly communicated to the team.


Establish Regular Communication

Regular communication is essential for remote team collaboration. Teams should establish regular communication channels, such as weekly check-ins, to discuss progress, address issues, and plan future tasks.


Encourage Flexibility and Adaptability

Remote teams need to be flexible and adaptable to change. Small businesses should encourage a culture of flexibility and openness to change, enabling teams to adjust to new challenges and opportunities.


Prioritize Trust and Accountability

Trust and accountability are critical in remote team collaboration. Small businesses should prioritize building trust and fostering a culture of accountability, enabling team members to take ownership of their work and contribute to the project's success.



Remote team collaboration is vital for small businesses to succeed in today's digital age. By using the right tools and strategies, small businesses can build effective remote teams and overcome the challenges of remote work. At Hierographx, we understand the unique challenges and opportunities of small business collaboration in remote teams and have the expertise to help businesses implement effective strategies. Our team works with small businesses to develop customized solutions that help improve collaboration, productivity, and team performance.


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